Share a board

1. 1Press Share in the top bar. Only the board's owner has it, and inviting needs an account.
2. 2Under People, type one or more email addresses, choose Can edit or Can view, and press Invite.
3. 3Each person gets an email with a button to open the board.

An invite works for the address it was sent to. People sign in with Google or Microsoft at that address, or ask for a sign-in link on the sign-in page and get it by email. Nobody else can sign in by email, so the board stays with the people you chose.

Change someone's role or remove them in the same list. They hear about a new role by email, and someone removed loses access the next time their connection renews. Up to 50 people can be invited to one board.

Invites, role changes and emailed links all go out from Flett, so each person can send 100 of these emails a day, reset at midnight UTC. Invites that would go over are not sent and nobody is added. A role change still applies, and the dialog says its email did not go. Comment emails with your comments in them count too (see Comments).

Someone signed in with Microsoft may be asked to confirm their address once with a sign-in link, when Microsoft didn't confirm it for Flett.

1. 1Press Share in the top bar. Only the board's owner has it.
2. 2Choose what people with the link can do: Edit the board or Only look.
3. 3Under General access, press Create share link, then Copy link and send it however you like, or press Email this link to send it from Flett.

The link stays in the share dialog, so you can copy it again at any time. It only changes when you make a new one.

Owner

Everything, including sharing, renaming and deleting the board. Pays for what they ask, and for sheets listening to a call.

Editor

Draws, edits and moves everything. Signed-in editors can ask the AI, paid from their own AI allowance.

Viewer

Looks around, follows, comments, joins calls and chats at the cursor, but changes nothing. Sees a View only badge.

Guest

Anyone who opened the link without an account. An editor or viewer who cannot ask the AI.

Opening the link once makes someone a member: they find the board under Shared with you on their Boards page and get back in without the link, for as long as the link is on.

Someone who opens the link without an account joins straight away under a made-up name such as Guest Otter or Guest Heron, which they can change under Menu → Your name. Everyone sees the new name at once. Guests draw, edit, comment and join calls. Asking the AI needs an account, so nobody spends your AI allowance by joining.

A guest who signs in later keeps everything: the boards they joined, their comments and their chats come along to the account. Make your own board, at the top right of the board, is the way in for a guest who wants boards of their own.

Change the role

Switch between edit and look at any time. People on the board reconnect with the new role.

Make a new link

The old link stops working, people who came in through it are removed, and everyone is disconnected at once.

Stop sharing

Turns the link off and removes everyone who came in through it. People you invited by email keep their access.

Someone who loses access sees “This board is not shared with you anymore”. Access through the realtime connection lasts at most ten minutes without a valid link, so a revoked link stops working quickly even on screens left open.

On your Boards page, each board you own says how it is shared under its name: Anyone with the link when its link is on, with how many people are invited, or Only 3 people invited when invites are the only way in. Hover the line to see the addresses. A board nobody else can open shows nothing.

The board on the front page lives in your browser. Sharing it puts a copy on the server without an account and makes the link. A board shared this way is removed 10 days after its last edit unless you sign in to keep it, and the dialog says so.

Next: what everyone sees of each other.